【招聘】Administrative & Office Support

【招聘】Administrative & Office Support
located in Dubai Internet City, UAE
DEPARTMENT: HR Department
JOB SUMMARY:
A highly organized and detail-oriented Administrative Assistant with Mandarin proficiency to support our Firector, office operations, front desk activities, and occasional HR task. This role involves a combination of administrative task, translation work, receptionist duties, and HR assistance, ensuring seamless communication, accurate documentation, and professional office environment. The ideal candidate will be proactive, resourceful, and capable of managing multiple responsibilities in fast-paced setting.
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KEY ACCOUNTABILITIES & RESPONSIBILITIES
Reception Duties:
Greet visitors, clients, and guests in a professional and friendly manner.
Answer and direct phone calls, taking messages as needed.
Manage the reception area, ensuring it is tidy and presentable.
Handle incoming and outgoing mail and packages.
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Translation and Documentation:
Translate office documents, email, reports, and other materials from English to mandarin and vice versa.
Ensure accuracy and cultural appropriateness in all translations.
Assist the Director with preparing, editing, proofreading bilingual documents.
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Administrative Support:
Manage the Director’s calendar, schedule meetings, and coordinate appointments.
Handle correspondence, including phone calls and emails, in both English and Mandarin.
Organize and maintain office files, records, and documentation.
Assist with travel arrangements and expense reporting.
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HR Assistance:
Support HR-related tasks such as ordering cakes, gifts, or supplies for office celebrations and events.
Assist in organizing and facilitating company events, meetings, and team building activities.
Help with onboarding new employees by preparing welcome materials and coordinating schedules.
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Communication and Coordination:
Act as a liaison between the Director and Mandaring-speaking clients, partners, or stakeholders.
Facilitate clear and effective communication across teams and external parties.
Support the Director in preparing for a meeting, including creating agendas and taking minutes.
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Office Management:
Ensure the office runs smoothly by managing supplies, equipment, and other administrative tasks.
Assist with special projects and events as required.
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REQUIREMENTS AND SKILLS:
HSK Level 4-5 or equivalent, with strong written and verbal communication skills in both Mandarin and English.
Excellent organizational and time-management abilities
Strong attention to detail and accuracy in translation and documentation.
Proficiency in Microsoft office Suite (Word, Excel, PowerPoint, and Outlook)
Ability to handle confidential information with discretion.
Proactive, self-motivated, and able to work independently.
Strong interpersonal skills and cultural sensitivity.
Ability to multitask and prioritize effectively in a dynamic environment.
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EDUCATION & EXPERIENCE:
Bachelor’s degree in business administration or a related field.
Minimum 3+ years
Salary: Initial Offer AED 5000 – AED 6000, possible increment after probation period.
Work Timings: Mon to Sat 9AM to 6PM
Chinese Proficiency Requirements: Level 4-5
English Proficiency Requirement: Professional
Any Nationality
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Please send email to: hr@babalomda.com/hr2@babalomda.com